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Sponsor Frequently Asked Questions

The Outsourced Pharma Events Team has compiled a list of the questions we get asked most often by event sponsors. If you are still not finding the answer you're looking for, please do not hesitate to contact us at info@outsourcedpharmaevents.com.

 

General 

Please refer to the sponsorship prospectus for opportunities to increase your exposure. Work with our sponsorship specialists to land on a package that best fits your business objectives. Feeling creative? We love to create custom packages. Talk to us about your ideas!

Please visit the sponsorship prospectus for details on securing an exhibitor sponsorship.

6' draped tabletop and two chairs
Post-show guest list (sent one week after event; pre-show list not available)
Company profile in conference notebook
Unlimited sponsored industry passes for customers/prospects
Two vendor passes (additional passes available for purchase for $499 per)

Event sponsorship deadline is one week prior to the event; however, in order to be included in the conference notebook and event signage, commitment must be made three weeks prior to the event.

Last day to to be included in the conference notebook and event signage:

Boston 2020 - April 29, 2020

San Diego 2020 - September 16, 2020

Closer to the events, our sponsor portals will be available with location specific information.

 

BEFORE YOU ARRIVE

Exhibitor Packages include 2 staff passes.

Branding Sponsorships include 1-4 staff passes depending on sponsorship level. All vendor staff must be registered at least one week in advance of the conference.

Additional passes are available for purchase at the industry rate of $499.

Additional passes are available for purchase at the industry rate of $499.

Please email requests for staff passes edits/substitutions to us at info@outsourcedpharmaevents.com with the name, title, and email address for the updated staff member as well as the name of the staff member they will be replacing.

To ensure that your staff has a badge ready upon arrival on-site, please make sure your staff is registered at least one week prior to the event.

We would like to extend your opportunity to meet with clients/prospects, so we have lifted the limit on your VIP industry guest passes. Contact us to receive a registration link you can send to your clients and prospects.

Outsourced Pharma does not offer exhibitor handling services. Shipping to the venue is also unavailable. Exhibitors are allowed to bring any display materials to the venue on-person. All materials must be able to be carried in through public elevators. Service elevators are unavailable.

Our goal is that you can show up with some helpful literature for our attendees and immediately immerse yourself in the networking and educational sessions (without the hassle of tracking down shipping and building a display area).

Please submit your company profile online here.

Tabletop selection will begin six weeks before the show date in the order in which the contracts were secured. You will be able to view the floorplan for each location in the location portals once they have been finalized. Contact us at info@outsourcedpharmaevents.com with any questions.

Acceptable display materials include retractable banners (maximum two, each may not exceed 2.5’ in width), tabletop display (may not exceed 6’ in width), and brochures and other handouts that can fit on a 6’ table. Exhibitors may not bring any backdrops or displays that exceed either 2.5’ in width (floor displays) or 6’ in width (table displays).

Requests to deviate from these guidelines must be submitted in writing to us at info@outsourcedpharmaevents.com for approval prior to set-up.

Standard electricity is available at your tabletop. Wi-Fi is free to our attendees and exhibitors.

Wi-Fi is available for free to our attendees and exhibitors. 

Cancellation of or downsizing of any exhibit space must be made in writing and may be sent to info@outsourcedpharmaevents.com. Cancellation/downsizing fees are nontransferable and are based on the total amount and will be deducted from payments made. Fees will be withheld as follows: 
  • Notification received 60 days before the start of each event – NO FEE
  • Notification received 30 days before the start of each event - 50% FEE
  • Notifications received within 30 days of the start of each event – NO REFUND regardless of the reason for cancelling/ downsizing, including the failure of an exhibit to arrive on site.

 

WHILE YOU'RE THERE

Exhibition hours are as follows:

Show hours 8am-4pm
Networking Reception 4pm-6pm

Set-up hours: 7am-8am
Teardown hour: 6pm-7pm

Conference badges can be picked up at registration the morning of the event between 7-9am and must be worn at all times in the exhibit hall and during conference sessions.

Please note: Staff passes must be registered online at least one week prior to the event to ensure your badge will be ready upon arrival on-site. If you have not registered, a business card is required to have a badge created.

Yes, all attendees are invited to our networking breaks which include breakfast, lunch, snacks, and a networking reception following the conference.

Yes! Sponsors are encouraged to attend (and participate!) in the sessions and panel discussions.

 

AFTER THE EVENT

Outsourced Pharma does not offer exhibitor handling services. Shipping from the venue is also unavailable. Exhibitors are allowed to bring any display materials to the venue on-person. All materials must be able to be carried in through public elevators. Service elevators are unavailable.

All event sponsors will receive a post-conference attendee list emailed to the company contact on file with Outsourced Pharma Events within one week following the show.

We’re making it easy for partners to get involved, connect with attendees, and get the most out of being a part of the Outsourced Pharma community. To secure a sponsorship at another Outsourced Pharma event, you can simply fill out our online contract and pay by credit card.

Not a sponsor yet?

Interested in getting involved with Outsourced Pharma Events?