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Sponsor Frequently Asked Questions

The Outsourced Pharma Events Team has compiled a list of the questions we get asked most often by event sponsors. If you are still not finding the answer you're looking for, please do not hesitate to contact Taylor Hayes at



Please refer to the sponsorship prospectus for opportunities to increase your exposure. Work with our sponsorship specialists to land on a package that best fits your business objectives. Feeling creative? We love to create custom packages. Talk to us about your ideas!

Please visit the sponsorship prospectus for details on securing a exhibitor sponsorship.

6' draped tabletop and two chairs
Post-show guest list (sent one-week after event, pre-show list not available)
Company profile
Unlimited sponsored industry passes for customers/prospects
Two vendor passes (additional passes available for purchase for $499 per)

Event sponsorship deadline is one week prior to the event; however, in order to be included in the personalized conference notebook and event signage, commitment must be made three weeks prior to the event.

Last day to register for personalized notebook and be included in event signage:

Boston - Monday, April 15

San Diego - Wednesday, Sept 18th

Visit the Boston Portal or the San Diego Portal for event specific information.



Exhibitor Packages include 2 staff passes.

Branding Sponsorships include 1-15 staff passes depending on sponsorship level.

Additional passes are available for purchase at the industry rate of $499 online. To register your staff passes that are included in your sponsorship package please visit the Boston registration page or the San Diego registration page and select pass type "Solution Provider".

Additional passes are available for purchase at the industry rate of $499 online.

Please email requests for staff passes edits/substitutions to Taylor Hayes at with the name, title, and email address for the updated staff member as well as the name of the staff member they will be replacing.

To ensure that your staff has a badge ready upon arrival on-site, please make sure your staff is registered at least one week prior to the event.  In order to receive a personalized notebook, staff must be register three weeks prior to the event start date.

We would like to extend your opportunity to meet with clients/prospects, so we have lifted the limit on your VIP industry guest passes. Guests can register through the registration page by selecting pass type "Pharmaceutical/Biotech" and checking "Invite from a Sponsor/Exhibitor".

Outsourced Pharma does not offer exhibitor handling services. Shipping to the venue is also unavailable. Exhibitors are allowed to bring any display materials to the venue on-person. All materials must be able to be carried in through public elevators. Service elevators are unavailable.

Our goal is that you can show up with some helpful literature for our attendees and immediately immerse yourself in the networking and educational sessions (without the hassle of tracking down shipping and building a display area).

Please submit your company profile online here.

Tabletop selection will begin six weeks before the show date in the order in which the contracts were received. You will be able to view the floorplan for each location in the location portals once they have been finalized. Contact Taylor Hayes at with any questions.

Acceptable display materials include retractable banners (maximum two, each may not exceed 2.5’ in width), table top display (may not exceed 6’ in width), brochures and other handouts that can fit on a 6’ table. Exhibitors may not bring any backdrops or displays that exceed either 2.5’ in width (floor displays) or 6’ in width (table displays).

Requests to deviate from these guidelines must be submitted in writing to Taylor Hayes at for approval prior to set-up.

Standard electricity is available at your tabletop. Wi-Fi is free to our attendees and exhibitors.

Wi-Fi is available for free to our attendees and exhibitors. 

Cancellation of or downsizing of any exhibit space must be made in writing and may be sent to Cancellation/downsizing fees are nontransferable and are based on the total amount and will be deducted from payments made. Fees will be withheld as follows: 
  • Notification received 60 days before the start of each event – NO FEE
  • Notification received 30 days before the start of each event - 50% FEE
  • Notifications received within 30 days of the start of each event – NO REFUND regardless of the reason for cancelling/ downsizing, including the failure of an exhibit to arrive on site.



Exhibition hours are the following:

Show hours 8am-4pm
Networking Reception 4pm-6pm

Set-up hours: 7am-8am
Teardown hour: 6pm-7pm

Conference badges can be picked up at the Registration counter the morning of the event between 7-9am and must be worn at all times in the exhibit hall and during conference sessions.

Please note: Staff passes must be registered online at least one week prior to the event to ensure your badge will be ready upon arrival on-site. If you have not registered, a business card is required to have a badge created.

Yes, all attendees are invited to our networking breaks which include breakfast, lunch, snacks, and a networking reception following the first day of the conference.

Yes! Sponsors are encouraged to attend (and participate!) in the sessions and panel discussions.

Yes, Wi-Fi is available for free to our attendees and exhibitors.



Outsourced Pharma does not offer exhibitor handling services. Shipping from the venue is also unavailable. Exhibitors are allowed to bring any display materials to the venue on-person. All materials must be able to be carried in through public elevators. Service elevators are unavailable.

All event sponsors will receive a post-conference attendee list emailed to the company contact on file with Outsourced Pharma Events within one week following the show.

We’re making it easy for partners to get involved, connect with attendees, and get the most out of being a part of the Outsourced Pharma community. To secure a sponsorship at another Outsourced Pharma event, you can simply fill out our online contract and pay by credit card.

Event Sponsor Portals

For event information specific to each location including:

Event Details
Material Deadlines
Material Directory
Register Your Team
Shipping Information
Exhibit Hall Floorplan

San Diego Portal

Not a sponsor yet?

Interested in getting involved with Outsourced Pharma Events?